Basics of Using Power Closer
basic Power Closer orientation
The Power Closer User Guide that
comes with the paid product contains a specific and detailed,
keystroke-by-keystroke description of just about everything to do with
The material provided here provides an introduction and overview
of what to expect from Power Closer and how to go about using it, in general
On this page:
See also these pages:
All versions of Power Closer (Demo/Jr./Std./Multi-user):
You can set options for one-time use while
printing or exporting data, and the options will revert to the
default settings the next time. To set those Power Closer's default options so they
stick, use the
Options menu item. See Setting Up Power Closer.
Power Closer can calculate recording fees and taxes based on formulas that
Depending on which formula you use, Power
Closer will look to see which state, county or city the land is located in,
and will use the formulas, check allocations and payees that you have
entered for that jurisdiction.
You may use an
alternative "Other" formula occasionally as needed for special
You can control which recording costs are to be
charged to the buyer or seller by using the Options menu item, selecting This
File or Default Template, and pressing the "Recording and X-fer
charges" button, where you can set up these items.
the Closing and allocating the checks has about a fifteen minute learning
curve, but quickly repays that investment of time. This involves net loan
funding, crediting the earnest money deposit, and changing how the funds are
apportioned into checks. See Balancing the Closing.
To mark items as POC (Paid outside closing),
place the cursor in the relevant HUD line and open the POC Window. This
option works on appropriate HUD lines that have sufficient room.
You can E-mail or fax the HUD-1 and other printouts
by installing the proper drivers. See Install
one or more printers.
Click the Status
button on Power Closer's opening page or press Control-S to open Power Closer's Status
window. There you can change a closing file's status from
"Pre-Closing" to "Ready to Close", and in turn to
"Disbursed." You can also check the "File Closed" checkbox.
These changes can always be undone.
Pre-Closing: The HUD-1 prints
with a "Pre-Closing Draft" banner.
Ready to Close: The "Pre-Closing
Draft" disappears. A workstation option controls whether "Ready to Close"
closings can be (or cannot be) edited from that workstation. If you cannot
edit, you can change the status back to Pre-Closing to unlock it.
Disbursed: Everything is locked except
the 1099 window, which is never locked. To edit, change the status back to
an earlier status. Power Closer's optional 1099 reporting
module reports 1099's for "Disbursed" closings to IRS.
File Closed: The file is moved from the
list of open (active) files to the list of closed files.
file closed does not affect 1099 reporting to IRS.
All versions of Power Closer can
be networked to share the database.
The above is for all versions,
including the demo. The following is for paid versions only. For more about the
demo, click here.
All paid versions of Power Closer
your address and tax id number in the site options as it is to appear on
1099-S. (If your address
or tax id number ever changes, be sure to go back and enter the new information in the site
options as it is to appear on Form 1099-S. The Power Closer Annual Report
Program which reports 1099's to IRS is designed to detect these changes and
report to IRS accordingly.)
Closer prints the seller's copy of Form 1099-S and a certificate to
exempt from the 1099 reporting requirement. If applicable, give the
Form 1099-S to the Seller at closing because sellers may move and leave no
forwarding information. Power Closer's optional
Annual Report Program can report these 1099's to IRS. For more, see 1099
Power Closer creates a new closing file by copying
closing template unless you designate a different template or another
closing. There is no limit to the number of closings you can save in
the Power Closer database.
You can create and edit closing templates using the Template menu item on the File New
and File Open screens. If you consistently make the same changes to closings, you can enter
those very same changes just once into a closing template, then start future closings based on that
template. Editing a closing template will not affect existing
If a closing template uses a State formula to
calculate the transfer tax, Power Closer will look to see what State the
land is in, and use whatever formula you entered for that State.
Alternatively, if you change the template to use a County formula for the
transfer tax, then for any new closings based on that template, Power Closer
will look to see what County the land is in, and use the formula you entered
for that particular County. You can enter formulas for new Counties as needed. Check the "Enter/modify defaults"
checkbox and click the OK button when you want to save the information for
use in other closings.
paid versions of Power Closer can allocate checks. Just make the same formulaic changes to a closing template that you
would ordinarily make to the closing. Future closings based on that template
will have that allocation of checks. For more about allocating the checks, see Balancing
Power Closer has a Database Manager program
that can search the database, print reports, and compact the database. It is
located in the program folder, normally located at C:\P-Closer\db-mgr.exe.
Click on its menu items to use it.
No special technical expertise is needed to
install a Power Closer software update or upgrade using a Power Closer CD. You might need to do
this (1) if you have purchased an update or upgrade of
Power Closer; or (2) if
your firm name ever changes. In either case we would send you a program CD. Just insert the
CD at each computer where you run Power Closer. The installation process is designed to
make all necessary changes while
preserving your existing site options and data.
The above is for all paid versions including Power Closer
Jr. The following is for Power Closer Standard and Multi-User versions
Standard Single User
can merge Power Closer data into your MS Word or WordPerfect forms. For
orientation see Merging Documents.
Closer can copy a closing to and from disk. For example, take a
closing out of the office on a laptop in Power Closer and bring it back with
changes and put it back into the database without overwriting other
The Database Manager in Power Closer Standard
and Multi-user can archive closings and consolidate
databases. Full text searches can be run on the closing archive.
Closer exports to bookkeeping software so you can
create checks automatically. If you are not sure whether to start exporting checks, see Reasons
why we didn't start sooner. For orientation, see Balancing the Closing,
and then see Checks and Three-Way Trust Accounting.
The above is for both Power Closer Standard Single User and Multi-user versions. The following is only for
2-User Site and Additional users:
Networked users can
open the same closing and enter the same piece of closing information at the
same time. Additional users can be added to a
site license. A separate license is needed for each site where Power Closer
Power Closer requires a good solid network
connection to the database to prevent database corruption. See "What
is corrupting the database?" (Troubleshooting)
The above is for Power Closer 2-User Site and Additional
users. The following is for the Power Closer demo.
Power Closer demo is a free HUD-1
program that calculates and prints the settlement
statement. Formulas for recording fees and costs can be
entered and function normally. It recalculates the settlement statement and checks
when needed, as for example when you change the settlement date.
To remove the "Pre-Closing Draft"
banner from the settlement statement printout, change the status of the closing from
"Pre-Closing" to "Ready to Close".
Closer demo does not expire. The demo is limited
to two closings in the database. The closing files cannot be deleted. If you
delete the database file CDB.MDB and reinstall, you can start again with an
empty database. The demo prints "(Demo)" in small print beside the
Settlement Agent Name in Block H of the HUD-1 Form. The demo does not have a functional template, which means
that some calculations, including check allocations, cannot be automated or
customized. Other limitations of the demo are clearly set forth in the demo
Even with these limitations, some closing professionals find that the demo suits their needs until they have a
predictable enough volume of closings to justify buying software. You can download the demo here.
For more about the demo, see
All versions above.
The above is for the Power Closer demo.
See also these pages: